Customer service is a growing industry today, and it can be daunting to not only teach people how to face clients, but to actually expect them to get the courage to speak to clients at all. Customer service can be difficult since it operates on many different fronts, and you need people who are willing and able to take the stress of dealing with many different kinds of clients.
From patient and gentle people to those who are short of insulting people on the phone. You will need to motivate your customer service employees on two principal fronts: in dealing with customers, and in staying on the job even after all the stress.
As the leader of a group of customer service employees, you will need to constantly motivate your team to work hard, and to keep on working no matter what. It will be difficult to maintain their level of energy throughout their stint as customer service employees. Here are a few tips to help you motivate them.
– First, recognize that you need to do motivation training, and motivate your crew, from the very beginning and through the job. You cannot simply motivate your people once, and then move on to other people and leave the team, expecting it to succeed after a single lesson. You will need to keep on motivating your team, especially since every single customer is different. You will have easy customers that can encourage your team, but there will be clients that will be extremely critical and angry, and they can discourage customer service employees. Be prepared for work!
– At the beginning, you will need to warn your customer service employees about the pitfalls of the job. They will come into contact with people who do not even deserve their attention off the phone. They may talk to people who will keep on asking the same questions over and over, and who will have a hard time understanding their answers. They will never please every single person that they get on the phone with. If your employees are aware of these pitfalls beforehand, they know what to expect.
– Follow your chronicles of the pitfalls with tips from your own experiences – but don’t make yourself sound like a hero who knows everything. When taking things back to your experiences, say that you yourself were unsure – because you most certainly were! You need to bring yourself down to the level of the beginner, but show that you were able to get out of the pitfalls by working hard and being patient.
– Empower your employees and teach them to be self-motivating. One thing that customer service employees need is to grow extremely thick skin. They need to learn how to pick themselves up and get on with their lives. They need to leave their troubles at home so that they do not carry a sad, negative vibe across the phone lines; and if they have any problems with the clients that they serve, they should learn not to take this problem out of the office. Teach them methods to manage themselves.
– When teaching your employees how to have thick skin, bring things back to something relevant to them. Ask them: when was the last time that you let trouble slide off you? Then tell them to use these techniques when dealing with their clients.
– Have rewards for good customer service dealings.