Have you ever considered an office relocation? Sometimes this is needed to expand the business or to cut costs. Before you transfer to the new one, be sure that you have a new office to move in to first.
To do this, check out ads and visit various buildings that have spaces which are up for lease. By doing that, you will be able to see the actual floor area and ask the building administrator important questions such as how much electrical capacity will the new building be able to provide as well as the floor load.
This is important if you have a lot of computers which naturally consumes a lot of electricity and also if you have a large library which contains not only books but files as well.
The bottom line whether or not to lease the office space is the cost of rent. No one gives this at a flat rate and most of time, this is given out at X dollar per square footage. You just have to compare this with how much the others are offering and if it fits your budget and your office requirements, only then have you finally found a new office.
The next phase is moving from the old location to the new one and everyone in the office has to do their share to get this done.
One of the most important things in any office is the files. There are soft and hard copies of this so everything has to be sorted out and packed properly. While reviewing the documents, you should also review which ones are no longer important. That way, you don’t carry this junk to the new office. Since this is considered company property, don’t just put it in waste bag but run it through a paper shredder first.
The next thing to clear out is the office desk. You have to remove all office supplies stored here and this includes paper clips, pens, notepads and anything else of value. You have the option to donate a few of these and for those that are no longer working you might as well throw it away.
As for the office desk, well it’s up to you if you want to use it in the new office or not. In a time of an economic crisis, it will be better to use it until such time that the economy recovers.
The last thing to worry about when moving to a new office is the office equipment which includes computers and other office furniture. If these are in working condition, use them until it conks out. You can surely buy new units if you need to later on.
The only question now is who will move the stuff to the new office? Well if you have trucks and the manpower, you can do this yourself. But if you don’t, it will be better to hire a mover since they are more experienced in this kind of work.
Those who work there will even help you pack and unpack when you get to the new office. If you have the new layout ready, you just point to them where the desk, furniture and other office equipment will be located so you can work on the smaller stuff later on.
An office relocation is not that different from a home because you do the same thing when moving from one place to the next.