In today’s high tech corporate world, teleconferencing has become one of the most useful tools to facilitate increased productivity. It is also a very effective way of alleviating wastage be it time or resources.
Many of us have been at meetings or seminars where we find ourselves drifting off into our own little world whether it be through boredom or tiredness. However, there are several ways to ensure that this kind of meeting stays on track.
Consider producing an agenda which can be easily distributed to all parties prior to the conference. In this way candidates will be more prepared with suggestions or questions when the meeting commences.
Start on time. Yes, that sounds very simplistic, but what is the point is saving costs on traveling and accommodation if you waste everyone’s time who is attending? Remember the old saying ‘time is money’ and try to stay strictly to the timetable.
Make sure everyone dials in on time. Again, no point in having all those people sitting around just because of a late phone call.
When it is your turn to speak, state your name so that your voice will begin to be recognized. People should be concerned about what you are saying and not wasting effort trying to figure out who said what!
Above all else, try to get people involved with the subject matter. It can be difficult to judge how a meeting is being perceived when you don’t have the luxury of observing body language.