Instant Memory Power: Part I

Most memory training techniques involve exercises to improve linking objects to certain items or using numbering systems to stay on top of being forgetful. However, oftentimes the only thing that is needed to keep your mind on track is to get organized and to stay that way! Below are a few good tips that will help you:

Use a filing system effectively: Take the time to think through your filing system. Figure out what organization will work best for you – client files versus project files, color coding, and so on. Once you’ve worked out your system, make sure to use it. File all pertinent information in the appropriate file (not a desk pile). It’s also helpful to attach blank sheets of paper to the inside right back flap of file folders. Then, you can take notes on relevant conversations, memos, and meetings right where you need them. And make sure you put your files away in an organized fashion.

Use a task list for projects: Overwhelmed by a complex project? Think through the project concretely, step by step. Then, make a list for all these steps, or tasks, to help you get them done. Here’s another suggestion: Keep your task list stapled to the inside front cover of your project file. That way you can refer to the task list whenever you work on that project.

Avoid paper piles: Are you surrounded by a sea of papers at work? Is your dining-room table so covered with mail that you’re not even sure it’s still there? There are generally two things that happen to information buried in a paper pile – either it is forgotten or it can’t be found when you need it. Paper piles are like the plague – they should be avoided at all costs. When you get a piece of paper, you should do one of three things: file it, write the information down elsewhere (such as in your scheduler) and toss it, or simply toss it.

Avoid constantly putting information on sticky notes and other small pieces of paper: If you need to write something down, put it on your Master Plan or on your to-do list. While it’s okay to use a reminder such as a sticky note every once in a while, using such notes all the time will make them less noticeable and—as a result—less useful.

Organize your day according to your energy level: Most of us are at our best in the morning. Therefore, set aside time in the morning to work on projects that require your full focus and ability. Schedule less important meetings and other tasks for later in the day.