Several companies and business, big and small have started to invest in help desk software because of the various benefits. Although the programs are generally good and intend to help you become more productive and efficient for the long term, there are a few areas that you need to watch carefully first. Traditional methods usually have drawbacks, while modern approaches and techniques may not also be suited for all types of users.
Disadvantages of Traditional Help Desk in IT
Help desk and service desk are often used interchangeably. The service desk name indicates the move to centralized and bigger role for primary support, as defined by ITIL. The ITIL service is entirely integrated with all service management processes, unlike typical help desks. Certain consequences to the traditional type include the presence of multiple help desks. Having several points of contact for end users and different types of help desk software support can compromise quality of service. People may also be confused about the process, as their calls are geared to the wrong department.
The traditional type is also reactive, since the functions of the help desk is unique compared to other forms of service management processes. There is no corporate repository of experience and organization-wide knowledge in IT. Sharing of informal and unrecorded knowledge can exist between other support agencies and the desk staff.
In some cases, the success of the help desk software will rely on the experience and knowledge of the individual support personnel. Clients may be received differently and the information they get may be universal in nature, which does not promote independence. Strategy for managing IT vendors and software may also be inconsistent. There is financial management or formal tracking of assets, which could lead to lost sales and possible income. Several software applications are supported differently from the help desk, by groups who design and implement the software or by individuals of the application.
The staff and personnel may also be confused about their specific roles. There should be clear instructions and guidelines whether they are working on an IT project or are functioning primarily for the help desk. Help desk managers can be less competent and perform poorly, especially in the field of IT, because of inadequate performance software materials and tools.
If the nature of the business involves clients expecting quick service or full-time service even on weekends and holidays, data on the internet may not immediately be updated or the onsite customer support may not be readily available. You will have to wait some time before getting specific instructions regarding your case.
Individuals who do not know much about computers need to choose the right type of program and software to understand the guidelines and tips provided by the help desk. Most users would still prefer the traditional method, wherein they are actually speaking with a human being. Their specific needs may not be met compared to talking to a person and identifying the concerns specifically.
Large businesses can benefit from outsourcing of help desk software. However, this requires a lot of work and competent individuals to setup and configure. The increasing competition among companies relying on new programs is also becoming a threat to the parties. There should be new systems prepared to prevent the industry from imploding.